⚡ Quick Answer
ExpenseBot is FREE for accountants using Xero. AI automatically maps expenses to YOUR exact GL codes and tax rates. Upload Chart of Accounts once, press one button, get perfect Xero import file. Works with bank rules. Data stays in YOUR Google Drive (not vendor servers like Xero Expenses). What took 3 hours now takes 30 seconds.
🚀 Xero Accountants: Use Everything FREE Forever
The ONLY solution with automatic Xero GL mapping. No trial. No limits. No manual data entry.
Finally, Expense Management That Actually Works With Xero
ExpenseBot works with 8+ accounting platforms • FREE for all accountants
Tired of Xero Expenses' limitations? Frustrated with Hubdoc's manual mapping? ExpenseBot is the first expense solution that's actually FREE for accountants and automatically maps to your exact Xero GL codes. Your data stays in YOUR Google Drive, not on vendor servers.
💡 Why Xero Users Struggled Before ExpenseBot
The Manual Mapping Problem: Xero Expenses and Hubdoc force YOU to manually map each expense type to GL codes. Every. Single. Time. Hours wasted on repetitive data entry.
The Tax Code Nightmare: Different clients, different tax rates, different rules. Manual selection leads to errors and compliance issues.
The Data Ownership Issue: Your sensitive financial data sits on third-party servers. You lose control, face additional audits, and depend on their security.
ExpenseBot Solves Everything: Upload GL codes once per client. AI handles all mapping including tax codes and tracking categories. Press button, get perfect Xero file. Your data stays in YOUR Google Drive.
Why Xero Teams Save 10 Hours Weekly
A True Hubdoc & Dext Alternative
You chose Xero for its beautiful, simple interface. Tools like Hubdoc or Dext add complexity and cost. ExpenseBot is different. It's free for accountants and uses a spreadsheet-native interface your team already knows. No new software to learn.
"Cut our month-end close from 5 days to 2 days. The AI mapping for tracking categories is flawless." - Controller, SaaS Company
Key Benefits for Xero Users
- 99.2% accurate vendor and GL code matching.
- Process 500+ receipts in under 5 minutes.
- Deploy to your entire team in 30 seconds.
- Your data stays in your Google Drive, not our servers.
Common Xero Workflows
Automatic Tracking Category Assignment
ExpenseBot maps your expenses to Xero tracking categories automatically. Marketing receipts → Marketing category. Travel expenses → Project codes. No manual tagging needed.
Multi-Currency Receipt Handling
Traveling abroad? ExpenseBot converts foreign receipts to your base currency using Xero's exchange rates. Perfect for international teams.
Perfect Bank Reconciliation Prep
Our export file is designed to work seamlessly with Xero's bank reconciliation. Match transactions in seconds, not hours.
The Xero Integration That Accountants Actually Want
Before ExpenseBot vs After ExpenseBot
See Why 500+ Xero Accountants Switched to ExpenseBot
❌ Before (Xero Expenses/Hubdoc):
- 😤 Manual GL mapping for every expense
- 😤 Tax codes selected manually
- 😤 Tracking categories forgotten
- 😤 Data on vendor servers
- 😤 $20+/month per user costs
- 😤 3+ hours per client monthly
- 😤 Constant mapping errors
- 😤 No multi-client view
✅ After (ExpenseBot):
- ✓ AI maps to GL codes automatically
- ✓ Tax rates detected perfectly
- ✓ Tracking categories assigned
- ✓ Data in YOUR Google Drive
- ✓ FREE for accountants forever
- ✓ 30 seconds per client
- ✓ 99.9% accuracy rate
- ✓ Multi-client dashboard
Xero accounting firms report 85% time savings on expense processing after switching to ExpenseBot. That's 10+ billable hours reclaimed every week.
Why Xero Accountants Love ExpenseBot
FREE Forever for Accountants
Yes, completely free! Full access, unlimited clients, all features. No credit card needed. We make money when your clients upgrade.
AI-Powered GL Mapping
Upload your Xero Chart of Accounts once per client. Our AI automatically maps every expense to the exact GL code, tax rate, and tracking categories. 99.9% accuracy.
Perfect Xero Export
Generate CSV files perfectly formatted for Xero import. Works with bank rules, handles all tax codes, includes tracking categories. Import with one click.
YOUR Data, YOUR Drive
Unlike Xero Expenses or Hubdoc, your data stays in YOUR Google Drive. You maintain control, ownership, and security. CASA Tier 2 certified by Google.
Multi-Client Dashboard
Manage all your Xero clients from one dashboard. Switch between clients instantly. Each has their own GL mapping and settings. Built for accounting firms.
30-Second Processing
What took 3 hours now takes 30 seconds. Press one button, get perfect Xero import file. That's 85% time savings on every client, every month.
How ExpenseBot Works with Xero (5 Minutes Total)
Sign Up with Google
30-second signup using your Google Workspace account. No forms, no passwords.
Upload Xero Chart of Accounts
Export from Xero, upload to ExpenseBot. One time per client. Takes 1 minute.
Invite Your Team/Clients
Send invites directly from the dashboard. They start submitting expenses immediately.
AI Maps Everything
Every expense automatically coded to correct GL account, tax rate, and tracking categories.
Export to Xero
Click export, get perfect CSV file. Import to Xero with one click. Works with bank rules.
Save 10+ Hours Weekly
What took 3 hours per client now takes 30 seconds. Reclaim your billable time.
ExpenseBot vs Xero Expenses vs Hubdoc
What Xero Accountants Are Saying
"We've tried Xero Expenses, Hubdoc, and Receipt Bank. ExpenseBot is the ONLY solution that actually saves us time. The AI GL mapping is incredible - it learns our clients' coding preferences and gets it right every time. Being free for our firm is just amazing."
"Managing 50+ Xero clients was a nightmare before ExpenseBot. Now I can process all monthly expenses in under an hour total. The multi-client dashboard and automatic tax code detection have transformed our practice."
"The fact that client data stays in their own Google Drive is a huge selling point. No more security questionnaires about third-party data storage. Plus the tracking category automation saves hours of manual work."
The Numbers Don't Lie
Frequently Asked Questions
How is ExpenseBot different from Xero Expenses or Hubdoc?
Unlike Xero Expenses or Hubdoc, ExpenseBot is completely FREE for accountants forever. Your data stays in YOUR Google Drive (not on vendor servers), and our AI automatically maps expenses to your exact GL codes without manual setup.
Is ExpenseBot really free for accountants using Xero?
Yes, 100% free forever for accountants and bookkeepers. Unlimited clients, all features. We make money when your clients upgrade their accounts, but accountant access is always free.
How does the Xero GL mapping work?
Upload your Chart of Accounts from Xero once per client. Our AI automatically maps every expense to the correct GL code and tax rate. Export creates a perfect CSV that imports directly to Xero - works with bank rules too.
Does ExpenseBot support Xero tracking categories?
Yes! ExpenseBot supports all Xero tracking categories. AI automatically assigns the right tracking categories based on your rules. Perfect for departments, locations, projects, or cost centers.
Can I manage multiple Xero clients?
Yes! Each client has their own GL mapping and tax settings. Switch between clients instantly in your dashboard. Each export uses the correct codes for that specific client. Perfect for accounting firms.
Join 500+ Xero Accountants Saving 10+ Hours Weekly
🚀 100% FREE for Xero accountants forever
Stop wasting billable hours on manual GL mapping and tax code selection. Start using AI that actually understands Xero. Your clients get easy expense submission. You get perfect import files. Everyone wins.
✓ Free for accountants forever • ✓ Unlimited clients • ✓ Perfect Xero integration • ✓ Your data in YOUR Drive