Expense Management for Teams That Use Google
Gmail receipts, Calendar mileage, Photos import — 6 Google products working together. CASA Tier 2 certified. Expenses delivered to your own Drive and Sheets.
Built Google-Native From Day One
CASA Tier 2 certified by Google—your IT team will actually approve this. No new logins—SSO with Google, no passwords to manage. Your data stays in YOUR Drive, not on vendor servers. Deploy company-wide in under 60 seconds via Google Admin Console. See how we integrate with 6 Google products →
Security & Data Sovereignty: The Game-Changer for IT
ExpenseBot is architected differently from every other expense tool. We believe your financial data belongs to you.
Your Data Stays in Your Google Drive
Unlike other tools that store your sensitive financial data on their servers, ExpenseBot keeps everything within your company's Google Drive. This means you retain complete ownership and control, and your data is protected by the Google security you already trust. It simplifies compliance and eliminates the risk of a third-party data breach.
We only create a new folder for your receipts and spreadsheet. We cannot see, read, or modify any of your existing files.
CASA Tier 2 Certified by Google
ExpenseBot has passed Google's highest, most rigorous security assessment: the Cloud Application Security Assessment (CASA) Tier 2. This certification allows Google Workspace admins to deploy ExpenseBot domain-wide with confidence, knowing it meets enterprise-grade standards for security, data handling, and privacy.
True Google-Native Workflows
Auto-Scan Gmail (No Forwarding)
Our AI securely scans user inboxes overnight, automatically finding and processing receipts. No need for users to set up forwarding rules or change their behavior.
Deploy in 30 Seconds
As a Workspace Admin, you can install and deploy ExpenseBot to your entire organization from the Marketplace in under a minute. No IT project required.
No New Passwords
Employees use their existing Google accounts for single sign-on (SSO). This means fewer passwords for them to manage and less security risk for you.
Work in Sheets, Not a New App
Finance teams review and approve expenses in Google Sheets—a powerful, familiar tool. No need to learn a new proprietary interface.
Mileage from Google Calendar
Field sales? Consultants? Client visits are already in Calendar with addresses. Import them directly and calculate mileage automatically via Google Maps. No GPS app draining batteries.
Expensify vs Ramp vs ExpenseBot
1-minute read
Want more detailed comparisons? View all ExpenseBot comparisons → | Escaping SAP Concur? See why teams switch →
Expense Management Built for Google Workspace Teams
ExpenseBot isn't just another expense app—it's a native Google Workspace extension designed for immediate team adoption. Your employees and contractors use their existing @yourcompany.com logins without training or setup. Unlike traditional solutions that control your data, ExpenseBot securely stores everything on your own Google Drive. CASA Tier 2 certification lets IT confidently deploy company-wide without lengthy reviews, data migration, or extra overhead—so your entire team can focus on work, not paperwork.
Why Google Teams Choose ExpenseBot
Effortless Setup
No new app to deploy or manage. Your team uses their existing Google login and starts tracking expenses instantly.
Smart AI Automation
Our cutting-edge AI automatically extracts every detail from receipts, and an AI co-pilot provides instant insights and recommendations.
Goodbye Manual Entry
Eliminate tedious data entry and errors, saving your team valuable hours and boosting productivity.
Gmail Receipt Sync
AI scans your Gmail overnight and finds receipts automatically—no uploading or forwarding needed. Learn more about Gmail auto-scan →
Seamless Accounting Integration
Easily export expense data directly to QuickBooks Online and other popular accounting software.
Works Where You Work
Manage expenses, get approvals, and export data right inside familiar Google tools like Sheets, Gmail, Photos, and Drive.
Data Stays Yours
All your receipt data is securely stored on your corporate Google Drive, giving you full ownership, control, and Google's enterprise-grade security.
Built on Trusted Google Security
ExpenseBot operates as an extension of the Google security framework your organization already relies on and trusts.
How It Works as Google-Native
Seamless Capture - Every Way Your Team Works
📸 Camera: Snap receipts right in the browser - no app download needed
📧 Gmail: AI scans your inbox overnight and finds receipts automatically—no forwarding rules
🖼️ Google Photos: Native picker—access all receipt photos from your corporate account
📄 Upload: Drag & drop PDFs - even bulk upload hundreds at once
✉️ Forward: Still works if preferred - receipts@expensebot.ai
AI-Powered Processing
ExpenseBot's AI extracts every detail - amount, tax, tip, vendor, date - and automatically validates against your corporate expense policy. The AI co-pilot provides instant insights and recommends actions. Expenses are organized in Google Sheets where your finance team can collaborate, review, and approve with familiar tools.
One-Click Sharing & Approval
Share expense reports with anyone for approval with a single click. Approvers can instantly review and lock reports for compliance. Approved reports sync to QuickBooks or your accounting system with proper GL mapping.
Key Benefits
For IT Administrators
- Literally zero work for IT: It's an extension, not an app - no deployment, user management, or infrastructure needed
- CASA Tier 2 Certified: Pre-approved security means no lengthy reviews
- Data sovereignty: Unlike traditional expense solutions, your data never leaves your Google environment
- No vendor lock-in: Your data is in your Google Drive, accessible anytime
- Zero ongoing maintenance: Extends your Google Workspace investment with no additional overhead
For Finance Teams
- Best-in-class AI technology: Most advanced receipt data extraction and expense insights in the market
- Real-Time Visibility: Live expense tracking in Google Sheets
- Policy Compliance: AI validates every expense automatically
- Complete Audit Trail: Every receipt linked and stored in Drive
- QuickBooks Integration: One-click sync with proper GL mapping
- Familiar Tools: Work in Sheets with formulas and pivot tables
For Teams with Contractors
- Instant adoption: Contractors use existing Google login and familiar interfaces - no training needed
- No Onboarding Delays: Works instantly in the browser they already have open
- Familiar Tools: Everything happens in Google Sheets they already understand
For Employees
- No Apps Required: Works instantly in any browser
- Use Existing Login: Sign in with @yourcompany.com account
- Keep Current Workflow: Gmail receipts found automatically
- Snap & Done: Take photo, AI does the rest
- Faster Reimbursements: One-click report submission
For Field Teams
- Calendar-Based Mileage: Client visits already in Google Calendar? Import them and calculate mileage automatically via Google Maps
- No GPS App Battery Drain: Unlike MileIQ or Everlance, no app running in the background killing your phone battery
- Perfect for Sales Reps: Prospect meetings, client visits, site inspections—all tracked from your existing calendar
- Consultants Love It: Travel between client sites is already scheduled—just import and calculate
Perfect for Teams with Contractors
Stop training contractors on new expense software every time someone joins. ExpenseBot works instantly with their Gmail login - no onboarding, no passwords, no friction. They snap a photo or forward an email, and expenses appear in your team's Google Sheet automatically.
See ExpenseBot in Action
Explore all features with guided walkthroughs
"We switched because our CTO needed CASA Tier 2 certification and we wanted our financial data in our own Drive. Setup took 90 seconds. Our finance team loves not chasing receipts anymore."
— Finance Director, Software Company
Frequently Asked Questions
How does ExpenseBot compare to Expensify for Google Workspace?
ExpenseBot is CASA Tier 2 certified, stores data in your Google Drive (not vendor servers), requires no new passwords (Google SSO only), and delivers expenses in native Google Sheets. Unlike Expensify, there's no app to download and deployment takes 30 seconds.
What is CASA Tier 2 certification?
CASA Tier 2 is Google's highest security certification for third-party apps. It means ExpenseBot has passed rigorous security audits and can be safely deployed across your entire organization without lengthy IT reviews.
How long does deployment take?
Deployment takes 30-60 seconds through Google Admin Console. No user management, no training, no IT project. Employees instantly have access using their existing @yourcompany.com login.
Where is our expense data stored?
All data stays in YOUR Google Drive. Unlike traditional expense tools that store data on vendor servers, ExpenseBot keeps everything in your corporate Google environment with your existing security controls.
What is AI expense management?
AI expense management uses artificial intelligence to automate tedious expense tasks. ExpenseBot's AI automatically extracts data from receipts (vendor, amount, date, tax), scans Gmail overnight to find receipts, codes expenses to the correct GL accounts, and checks policy compliance — eliminating manual data entry and human error.
How does AI help with expense tracking?
ExpenseBot's AI handles the entire expense workflow: it scans receipts and extracts every detail automatically, finds receipt emails in Gmail without forwarding rules, suggests GL codes based on vendor patterns, flags policy violations before reports are submitted, and reconciles credit card statements with receipts. The result is 90% less manual work for employees and finance teams.
IT Admin? Enable ExpenseBot in 60 Seconds
If an employee forwarded you here, here's how to enable ExpenseBot for your organization:
Option 1: Install from Google Workspace Marketplace (Recommended)
Install ExpenseBot from MarketplaceOption 2: Manual API Configuration
- Go to admin.google.com
- Navigate to Security → Access and data control → API controls
- Click "Manage Third-Party App Access"
- Click "Configure new app" → "OAuth App Name Or Client ID"
- Enter:
415327447538-scs2eefsj1gkb5rdhd9u9u84h18u8sf0.apps.googleusercontent.com - Select "ExpenseBot" and set to "Trusted"
Questions? Contact support@expensebot.ai
Join Other Teams That Use Google
Start your 60-day free trial with 3 licenses, setup in just 60 seconds. Your IT team will love the CASA Tier 2 certification. Your finance team will love the automation.
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