Google Sheets Expense Tracker — AI Scans Receipts to Your Spreadsheet
Snap a photo, forward an email, or import from Gmail/Google Photos — AI extracts vendor, amount, date, tax, and category directly to Google Sheets in YOUR Drive. Every expense links to its receipt. Foreign currency auto-converted. Zero typing.
⚡ Watch: 30 seconds from receipt to spreadsheet
2-minute walkthrough of all import options
6 Ways Receipts Get Into Your Spreadsheet
Every method = automatic extraction to Google Sheets with receipt image linked
Gmail Auto-Scan
Scans overnight. No forwarding.
Google Photos
Bulk import 100+ at once
PDF Upload
Drag & drop bulk PDFs
Snap a Photo
Camera in browser
Screenshots
Paste or upload
Forward Email
receipts@expensebot.ai
💡 Every expense row links to the original receipt image in your Drive
How Receipts Get to Your Spreadsheet
Capture Receipts
Photo: Snap with your phone, syncs via Google Photos. Gmail: AI scans your inbox overnight. Upload: Drag & drop PDFs or images. Forward: Email to your ExpenseBot address.
AI Extracts the Data
AI reads each receipt — even crumpled, blurry, or faded thermal paper. Extracts vendor, amount, date, tax, payment method, and category. No manual typing.
Data Goes to Google Sheets
Each receipt becomes a row — organized by date, searchable by vendor, filterable by category. Original images linked and stored in your Google Drive.
Automated, But Still Yours
ExpenseBot creates reports and summaries automatically. But it's a real Google Sheet — power users can add formulas, pivot tables, or custom columns. Your spreadsheet, your way.
Share & Export
Share your report with your accountant — they can export directly to QuickBooks, Xero, Sage, NetSuite, FreshBooks, or CSV. Formatted perfectly for each software with receipt images linked.
Free Templates vs. ExpenseBot
At 50 receipts/month × 2 min each = 100 minutes saved. That's over 1.5 hours for $10.
Part of the Complete Google Integration
Google Sheets is just one part of ExpenseBot's native Google integration. Combine it with Gmail auto-scan, Google Photos bulk import, and Google Drive storage for a complete expense solution that lives entirely in your Google ecosystem.
See the Full Google Integration →"I tried every expense tracker template out there. The problem? I still had to type in every receipt manually. ExpenseBot changed everything — I just snap a photo and it appears in my spreadsheet with all the data extracted. Same Google Sheets I know and love, but zero data entry."
"My accountant was skeptical at first — she thought it was some proprietary system. When I showed her it's just Google Sheets in my Drive that she can access directly, she was thrilled. Now she recommends it to all her clients."
Frequently Asked Questions
How does the Google Sheets expense tracker work?
ExpenseBot uses AI to scan your receipts (from photos, Gmail, Google Photos, PDFs, screenshots, or forwarded emails) and automatically extracts vendor name, amount, date, tax, and category. Every expense row links to the original receipt image. All data goes directly into a Google Sheets spreadsheet stored in your own Google Drive.
Where is my expense data stored?
All your expense data is stored in Google Sheets files in YOUR Google Drive - not on our servers. You maintain complete ownership and control. You can access, edit, share, or export your data anytime directly from Google Sheets.
Are receipt images included with each expense?
Yes! Every expense row in your spreadsheet includes a clickable link to the original receipt image stored in your Google Drive. This creates audit-ready documentation that your accountant will love.
Does it handle foreign currency receipts?
Yes. Foreign receipts are automatically converted to your home currency using the exchange rate on the date of the receipt. Perfect for business travelers.
How are expenses categorized?
AI automatically assigns each expense to the correct G/L account (category). You can create custom categories, and the AI learns and groups them automatically. Categories map to your accounting software's chart of accounts.
Can I tag expenses by trip, project, or client?
Yes. Tag expenses as you capture them, or write it on the receipt and AI catches it automatically. Perfect for expense reports, client billing, or project tracking.
Does it work with receipts from Gmail?
Yes. ExpenseBot automatically scans your Gmail overnight and finds receipts from Amazon, Uber, airlines, hotels, subscriptions, and more. All extracted data goes directly to your Google Sheets expense tracker.
Can I connect my credit card?
Yes. Connect your credit card or upload a bank statement. ExpenseBot matches receipts to transactions and alerts you to any missing expenses so you never miss a deduction.
What do I get at year-end?
ExpenseBot generates a complete year-end tax report with all receipts organized by date and category, totals summarized by G/L account, and for freelancers - deductible percentages calculated with tax form line items (USA & Canada).
Can I export to accounting software?
Yes. One-click export to QuickBooks Online, Xero, Sage 50, NetSuite, FreshBooks, Zoho Books, or download as CSV/Excel. Each export is formatted specifically for your accounting software.
Stop Typing Receipts Into Spreadsheets
You love Google Sheets. We get it. ExpenseBot keeps everything in Sheets — but AI does the typing for you. 6 ways to capture receipts. Auto-categorized. Multi-currency converted. Year-end tax report generated.
Try it free for 60 days — no credit card required.
Love it? Use code SAVE50 for 50% off your first year!
✓ No credit card required • ✓ Data in YOUR Google Drive • ✓ Cancel anytime
✓ Receipt images linked • ✓ Auto-categorized to G/L • ✓ Multi-currency converted
✓ Export to QuickBooks, Xero, Sage • ✓ Year-end tax report • ✓ Accountant-friendly