Stop Being the Receipt Police
Your executive captures receipts as they happen. You review and submit. No more "Did you keep that receipt?" conversations. No more month-end scrambles. No more hunting through their inbox.
You + Your Exec = Perfect Reports
Do as much or as little as your executive needs.
✓ Gmail auto-scan captures receipts overnight - airlines, hotels, Uber, vendors
✓ Exec snaps photos of paper receipts (10 seconds) - or you do it for them
✓ Upload G/L accounts from accounting for auto-categorization
✓ Reports arrive 90% complete - you review and tweak
✓ Submit to finance in 15 minutes instead of 4 hours
Sound Familiar?
😓 "Chasing a grown adult to turn in their receipts is the most laborious task..."
😓 "What did my exec buy that I don't know about? Things just show up on the card statement..."
😓 "Reconciling at the end of the month takes HOURS..."
😓 "I support 3 executives. Three different ways of (not) tracking expenses..."
😓 "The hotel receipt from the NYC trip 3 months ago? Gone."
ExpenseBot fixes all of this. Automatically.
The Simple 4-Step Workflow
Set Up G/L Accounts
Import your G/L accounts from accounting. Receipts are auto-categorized with the codes finance needs. Adjust anytime. 5 minutes, once.
Exec Turns On Automation
Executive signs in with Google and enables Gmail auto-scan. That's it. Receipts from airlines, hotels, Uber, vendors - captured overnight. 2 minutes.
Capture Paper Receipts
Exec snaps photos when traveling. You upload receipts they hand you. Forward from any email to receipts@expensebot.ai. Either of you can do it.
You Review & Submit
Report arrives 90% complete. Tweak a few categories, verify tags, submit to finance. 15 minutes.
What Gmail Automation Captures
No forwarding rules. No remembering. Just turn it on and receipts appear.
Airlines
United, Delta, American, Southwest, JetBlue...
Hotels
Marriott, Hilton, Hyatt, Airbnb, hotel folios...
Uber & Lyft
Every ride receipt, automatically
Restaurants
OpenTable, Resy, DoorDash, receipts from venues
Amazon Business
Order confirmations and invoices
Software
Subscriptions, SaaS renewals, licenses
PDF Invoices
Vendor invoices attached to emails
Conferences
Registration confirmations, event receipts
Calendar Mileage
Trips from Google Calendar with addresses
✓ All captured overnight while your exec sleeps
Capturing Receipts: You, Them, or Both
Your exec can capture their own receipts. Or you can do it for them. Or split the work. Whatever gets the job done.
Snap Photos of Paper Receipts
Exec snaps photos on the road. You photograph receipts they hand you. ExpenseBot extracts the details automatically.
10 seconds per receipt - whoever does it
Forward Receipts from Any Email
Exec forwards from personal email. You forward receipts they CC you on. Either way: receipts@expensebot.ai. Done.
5 seconds - from either account
Result: Complete expense reports with every receipt attached
Executive Travels to Client Meetings?
If your exec drives to client sites, investor meetings, or conferences, you can help them track mileage too - without another app.
How It Works
- Calendar appointments with addresses - ExpenseBot imports them directly from Google Calendar
- Google Maps calculates distance - Automatic mileage from office to client site and back
- Complete mileage logs - Date, destination, purpose, miles - included in expense reports
- No GPS app draining battery - Works from calendar data your exec already enters
Your Role: Make sure exec includes addresses in calendar appointments. Everything else is automatic. Learn more about mileage tracking →
Your Role: Review, Don't Rebuild
When the report lands in your inbox, you're not starting from zero.
Categories correct?
AI gets most right based on your G/L accounts - you fix the edge cases
Tags applied?
Client codes, project codes, departments - verify and adjust
Missing receipts?
Credit card reconciliation shows exactly what's undocumented
Everything documented?
Every receipt attached, every expense categorized
15 minutes of review vs. 4 hours of chasing
Multiple Executives? Same Workflow.
Set up your G/L accounts once. Every executive uses the same categories, same codes, same workflow.
Each exec has their own account
Separate expense data, shared G/L account setup
They share reports when ready
You get notified, review each one, submit to finance
Clean separation, consistent format
Finance gets standardized reports regardless of which exec
Why Everyone Wins
For the Executive
- Turn on automation once, forget about it
- Snap photos when needed (10 seconds)
- Forward occasional emails
- Less than 5 minutes/week total
For You
- Do as much or as little as exec needs
- Reports arrive 90% complete
- G/L accounts auto-categorize receipts
- 15 minutes vs. 4 hours
For Finance
- Complete documentation
- Correct G/L codes
- Receipts attached to every expense
- Consistent, well-documented reports
Data Security (IT Will Love This)
Data in exec's Google Drive
Not on our servers
CASA Tier 2 certified
Exec controls access
Part of ExpenseBot's Google Workspace integration - 6 Google products working together. Gmail auto-scan • Calendar mileage • Photos import
"I support three VPs. Before ExpenseBot, I spent the last week of every month chasing receipts and rebuilding expense reports from scratch. Now? Gmail automation captures most receipts overnight. I upload anything they hand me, and reports show up 90% done. I review, tweak categories with our G/L codes, and submit. What used to take 12+ hours per month now takes 45 minutes total. My VPs love it because they barely have to think about expenses anymore."
Perfect For
Get Your Executives Set Up Today
Turn on Gmail automation. Import your G/L accounts. Work as a team. Never chase a receipt again.
✓ No credit card required • ✓ 5-minute setup • ✓ Works with any corporate card
✓ Data stored in Google Drive - we never store it