QuickBooks Expense Integration – No Manual Entry

ExpenseBot uses QuickBooks' official OAuth 2.0 API for secure, direct integration. Click "Connect to QuickBooks" in your ExpenseBot dashboard, log into your QuickBooks account, and authorize the connection. The entire process takes under 30 seconds. We're officially listed in the QuickBooks App Store and maintain full API compliance.

ExpenseBot requests minimal permissions: creating bills/expenses, reading your Chart of Accounts for GL mapping, accessing vendor lists for matching, and reading Customer names for billable expense tracking. We never access your bank accounts, payroll data, or modify existing transactions. All permissions are clearly shown during the OAuth connection process.

Currently, ExpenseBot integrates directly with QuickBooks Online only. However, QuickBooks Desktop users can still benefit! ExpenseBot generates IIF files (Intuit Interchange Format) that import directly into QuickBooks Desktop. You get all the AI extraction and categorization benefits, then import with one click. Many Desktop users actually prefer this workflow for its additional review step.

ExpenseBot's AI learns your GL mapping preferences over time. Initially, we suggest accounts based on vendor name and expense type. You can set default mappings for specific vendors (e.g., "Amazon always goes to Office Supplies"). After processing 20-30 receipts, our AI achieves 95%+ accuracy in account selection. You always have final approval before syncing to QuickBooks.

Yes! ExpenseBot fully supports QuickBooks Classes, Locations, and Custom Fields. Set default classes/locations per user or let employees select them when submitting expenses. Perfect for departmental budgeting, multi-location businesses, or project tracking. These fields sync automatically when you push expenses to QuickBooks.