Google Receipt Scanner — Auto-Scan Email for Receipts
ExpenseBot automatically scans your Gmail inbox overnight and finds every receipt — Amazon orders, Uber email receipts, airline tickets, hotel bookings, FSA-eligible expenses, everything. Stored in Google Drive. No forwarding rules. No manual searching. Your own Google receipts manager.
Can You Scan Emails for Receipts Automatically?
Yes — ExpenseBot connects to Gmail and automatically scans for receipts overnight. No forwarding rules, no manual searching. AI finds Uber receipts, Amazon orders, hotel bookings, FSA-eligible expenses, and more. Everything saved to your Google Drive as an organized receipts manager.
📧 Google Drive Receipt Scanner — Auto-scan Gmail, organize in Drive, export anywhere. No forwarding rules needed.
Watch: How to Label Receipts for Processing
This demo shows how to manually label emails with the "ExpenseBot" label in Gmail. Use this to seed the system with examples when you first start, or to immediately process specific receipts anytime. Once enabled, the Gmail Scanner agent also runs automatically overnight.
The Email Forwarding Nightmare is Over
Old Way: Set up forwarding rules → Remember to forward each receipt → Hope you don't miss any → Manually search for old receipts → Waste hours
ExpenseBot Way: Connect Gmail once → AI scans overnight → Every receipt found automatically → Wake up to organized expenses → Zero manual work
What Makes Gmail Auto-Scan Different
Overnight Auto-Scan
Connect your Gmail once. Every night, AI scans your inbox and finds all receipts automatically. No forwarding rules. No manual searching. Just wake up to organized expenses.
Finds Everything
Amazon orders, Uber/Lyft rides, airline tickets, hotel bookings, restaurant receipts, SaaS subscriptions, vendor invoices - AI recognizes hundreds of receipt formats.
PDF & Email Body Receipts
Handles PDF attachments and receipts embedded in email body. No format left behind. AI extracts all the data automatically.
AI Data Extraction
Every receipt automatically parsed: vendor name, amount, date, tax, currency. No manual data entry. AI does it all while you sleep.
Privacy First
AI only reads receipt emails. Your personal emails stay private. All data stored in YOUR Google Drive, not on our servers.
Works with Google Workspace
Personal Gmail or corporate Google Workspace — both work perfectly. CASA Tier 2 certified for enterprise security.
Multi-Currency Support
Travels internationally? AI handles receipts in any currency and converts to your home currency using the date's exchange rate.
No Configuration Needed
No forwarding rules to set up. No email filters to configure. Just connect Gmail and it works. Literally zero setup required.
Part of a Bigger Picture
The Gmail Scanner is a powerful feature of our complete Google Workspace integration. Learn more about how we use Google Drive for secure data storage, our CASA Tier 2 security certification, and other native features that make ExpenseBot the most secure and integrated expense tool for Google users.
Explore the Full Google Integration →How Gmail Auto-Scan Works
Enable the Gmail Scanner Agent
Sign in with Google and grant ExpenseBot read-only access to your Gmail. Then head to the Automation Hub in your settings and enable the Gmail Scanner agent. This takes about 30 seconds - no forwarding rules to configure, no email filters to set up. The agent will automatically create an "ExpenseBot" label in your Gmail that you can use for manual tagging when needed.
Seed the System with Examples
To help the AI learn your receipt patterns quickly, manually label 5-10 receipt emails in Gmail with the "ExpenseBot" label. Select emails from your common vendors - Amazon orders, Uber rides, your regular subscriptions. ExpenseBot will process these immediately and use them as training examples. This "cold start" step teaches the AI what your receipts look like, so it can find similar ones automatically.
AI Scans Overnight & Suggests Receipts
Every night, the Gmail Scanner agent scans your inbox looking for receipt patterns. It recognizes hundreds of vendors and receipt formats - order confirmations, invoices, booking confirmations, subscription receipts. When it finds receipts it's confident about, it processes them automatically, extracting vendor name, amount, date, tax, and currency. When it finds emails that might be receipts but isn't certain, it flags them as "Suggested" for your review - ensuring nothing gets processed incorrectly.
Review Suggestions & Train the AI
Check your ExpenseBot dashboard to see suggested receipts. Approve the ones you want tracked - this takes just a few clicks. Each approval teaches the AI your preferences. Rejected a promotional email that looked like a receipt? The AI learns that too. Over time, the system gets smarter and more accurate for your specific inbox. Within a few weeks, most receipts are processed automatically with minimal manual review needed.
Export Anywhere
Once your receipts are processed, export them to your accounting software - QuickBooks, Xero, Sage 50, FreshBooks, or download as CSV for any other system. Generate expense reports by date range, category, or project. All your data lives in Google Sheets in your own Google Drive, so you can also access and manipulate it directly whenever you need.
An AI That Actually Gets Smarter Over Time
Most receipt scanners use static rules that never improve. ExpenseBot is different - it uses a human-in-the-loop learning system that adapts to your specific inbox.
Week 1
AI processes your seed examples and starts scanning. Many receipts flagged as "Suggested" for your review. You're teaching the system what you care about.
Week 2-3
AI recognizes your regular vendors - Amazon, your subscriptions, frequent restaurants. These start auto-processing. Fewer suggestions to review each day.
Week 4+
System runs on autopilot. 90%+ of receipts processed automatically. You only review unusual vendors or edge cases. Minutes per week, not hours.
AI Recognizes Hundreds of Receipt Types
ExpenseBot's AI is trained to recognize receipt patterns from hundreds of vendors across multiple categories. For each receipt, it extracts key data points: vendor name, transaction amount, date, tax breakdown, currency, and category. Here are the major receipt types we handle automatically.
Online Shopping & E-commerce
Order confirmations from Amazon, eBay, Shopify stores, Etsy, Target, Walmart, and thousands more. AI extracts individual item prices, shipping costs, taxes, and total amount - even from multi-item orders.
Data extracted: Order number, items, subtotal, shipping, tax, total
Transportation & Rideshare
Trip receipts from Uber, Lyft, taxis, airlines, car rentals, parking garages, and toll services. Perfect for business travelers who need to track every transportation expense for reimbursement.
Data extracted: Trip date/time, pickup/dropoff, distance, fare breakdown, tips
Travel, Hotels & Lodging
Booking confirmations from hotels, Airbnb, VRBO, Expedia, Booking.com, and direct hotel chains. Handles multi-night stays, resort fees, room taxes, and incidental charges automatically.
Data extracted: Check-in/out dates, nightly rate, taxes, fees, total stay cost
SaaS & Software Subscriptions
Monthly and annual invoices from Adobe, Microsoft 365, Google Workspace, Slack, Zoom, Dropbox, AWS, GitHub, and hundreds of other software services. Tracks recurring expenses automatically.
Data extracted: Service name, billing period, plan type, amount, renewal date
Food, Dining & Delivery
Receipts from DoorDash, Uber Eats, Grubhub, Instacart, restaurant email receipts, and meal kit services. Captures delivery fees, service charges, and tips separately for accurate expense tracking.
Data extracted: Restaurant/store name, items, subtotal, delivery fee, tip, total
Vendor Invoices & B2B
PDF invoices from contractors, suppliers, freelancers, and business services. AI uses OCR to extract data from any PDF format - even scanned documents. Perfect for tracking accounts payable.
Data extracted: Invoice number, vendor details, line items, tax, payment terms, total
"I used to spend 30 minutes every Friday searching my Gmail for receipts I forgot to forward. Now I just check ExpenseBot Monday morning and everything's already there. This feature alone is worth the subscription."
Frequently Asked Questions
Can you scan emails for receipts automatically?
Yes! ExpenseBot connects to Gmail and automatically scans for receipts overnight. No forwarding rules needed — just connect once and AI finds Amazon orders, Uber email receipts, hotel bookings, SaaS subscriptions, and more. Everything is saved to your Google Drive as an organized receipts manager.
Does it find Uber email receipts automatically?
Yes. ExpenseBot automatically recognizes Uber ride receipts, Uber Eats orders, and similar rideshare/delivery receipts from Lyft, DoorDash, and others. The AI extracts trip details, fare breakdown, tips, and total amount — perfect for business expense tracking and reimbursement.
Can it scan emails for FSA-eligible receipts?
Yes. ExpenseBot finds pharmacy receipts, medical bills, vision care, dental expenses, and other FSA/HSA-eligible purchases in your email. This makes it easy to gather receipts for healthcare reimbursement without manually searching through your inbox at year-end.
Is this a Google receipts manager?
ExpenseBot works like a Google receipts manager — it scans your Gmail for receipts and organizes them in Google Sheets stored in your own Google Drive. All your receipt data stays in your Google ecosystem, fully under your control.
How far back does it scan?
On first connection, ExpenseBot can scan back up to ~30 days to catch recent receipts you may have missed. After that initial scan, it runs every night to find new receipts that arrived during the day. If you need to process older receipts, you can manually label them with 'ExpenseBot' in Gmail to trigger immediate processing.
Does it read my personal emails?
No. ExpenseBot only processes emails that match receipt patterns - order confirmations, invoices, booking confirmations, and subscription receipts. Your personal conversations, newsletters, and other emails are never accessed or stored.
Where is my data stored?
All your receipt data is stored in your own Google Drive, in spreadsheets that ExpenseBot creates in a dedicated folder. We do not store your receipt images or extracted data on our servers. This means you always have full ownership and control of your data.
How do I get started with Gmail scanning?
Enable the Gmail Scanner agent in your Automation Hub settings, then label 5-10 receipt emails in Gmail with the 'ExpenseBot' label to seed the system with examples. Within a few days of nightly scans, you'll start seeing suggested receipts to review. The AI gets smarter with each approval.
How do I extract receipts from emails?
ExpenseBot automatically extracts receipts from your Gmail inbox overnight. Just connect your Google account and enable the Gmail Scanner agent — no forwarding rules or manual work needed. AI identifies receipt emails, extracts vendor name, amount, date, and tax, then saves everything to your Google Sheets.
Can I scan receipts to Google Sheets?
Yes! ExpenseBot scans your Gmail for receipts and saves all extracted data directly to Google Sheets in your own Google Drive. Each receipt becomes a row with vendor, amount, date, category, and tax — ready for expense reports or accounting export.
Never Search for Receipts in Gmail Again
Stop wasting time on manual receipt forwarding and searching. Let AI automatically find and organize every receipt in your Gmail.
Try it free for 60 days — no credit card required.
Love it? Use code SAVE50 for 50% off your first year!
✓ No credit card required • ✓ Connect Gmail in 30 seconds • ✓ Cancel anytime
✓ Works with personal Gmail and Google Workspace