⚡ Quick Answer
ExpenseBot is FREE for accountants using Microsoft Business Central. AI automatically maps expenses to YOUR exact GL accounts and dimensions. Perfect job/project tracking for professional services. Upload Chart of Accounts once, press one button, get perfect Business Central import file. Data stays in YOUR Google Drive (not Microsoft servers). What took hours now takes minutes.
💼 Business Central Accountants: Everything FREE Forever
The ONLY solution with automatic Business Central GL mapping. No trial limits. No manual data entry.
Business Central Integration That Actually Works
ExpenseBot works with 8+ accounting platforms • FREE for all accountants
Tired of manual expense entry in Business Central? ExpenseBot is FREE for accountants and uses AI to automatically map every expense to your exact GL accounts and dimensions. Perfect for professional services firms using job costing. Your data stays in YOUR Google Drive.
💡 Why Business Central Users Struggled Before ExpenseBot
The Manual Entry Problem: Business Central's expense management requires manual entry of every expense with GL accounts, dimensions, and job codes. Hours of tedious data entry that should be automated.
The Dimension Complexity: Cost centers, departments, projects, jobs - managing multiple dimensions manually leads to constant errors and incorrect allocations.
The Multi-Company Challenge: Different companies, different GL structures, different dimension setups. Switching between companies constantly with no unified view.
ExpenseBot Solves Everything: Upload GL accounts and dimensions once per company. AI handles all mapping automatically. One dashboard for all companies. Press button, get perfect import file.
Deep Business Central Integration
How ExpenseBot Connects to Business Central
ExpenseBot integrates with Microsoft Dynamics 365 Business Central through the official API. We support both cloud and on-premises deployments. Your receipts flow seamlessly into purchase invoices, maintaining dimensions, job codes, and approval workflows.
Purchase Invoice Creation
AI creates draft purchase invoices with line-level detail, tax calculations, and proper G/L account mapping
Dimension Support
Full support for global and shortcut dimensions - department, project, cost center tracking maintained
Multi-Company
Handle multiple Business Central companies - route expenses to the correct entity automatically
Approval Workflows
Respect Business Central approval hierarchies - expenses flow through your existing approval chains
Industry-Specific Workflows
Manufacturing & Distribution
Track vendor invoices by job order. Allocate shipping costs to specific projects. Handle multi-location inventory purchases with proper warehouse coding.
Professional Services
Assign expenses to projects and jobs. Track reimbursable client expenses. Generate project profitability reports with all associated costs.
Non-Profits
Maintain grant and fund tracking. Separate restricted vs unrestricted expenses. Generate donor reports with proper allocation.
Perfect for Professional Services Using Business Central
Before ExpenseBot vs After ExpenseBot
See Why Business Central Users Save 10+ Hours Monthly
❌ Before (BC Native):
- 😤 Manual GL account entry
- 😤 Dimension codes typed manually
- 😤 Job/project allocation errors
- 😤 $25+/user/month costs
- 😤 Data on Microsoft servers
- 😤 3+ hours per company monthly
- 😤 Complex approval workflows
- 😤 No multi-company view
✅ After (ExpenseBot):
- ✓ AI maps GL automatically
- ✓ Dimensions auto-assigned
- ✓ Perfect job tracking
- ✓ FREE for accountants
- ✓ Data in YOUR Google Drive
- ✓ 5 minutes total
- ✓ Simple approvals
- ✓ Multi-company dashboard
Business Central firms report 85% reduction in expense processing time after switching to ExpenseBot. Perfect dimension tracking without manual work.
Why Business Central Accountants Choose ExpenseBot
FREE Forever for Accountants
Yes, completely free! While Business Central charges per user, ExpenseBot is FREE for accountants forever. All features, unlimited companies.
AI-Powered GL Mapping
Upload your Business Central Chart of Accounts once per company. Our AI automatically maps every expense to the exact GL account. 99.9% accuracy guaranteed.
Full Dimension Support
Handles all Business Central dimensions - departments, cost centers, projects, jobs. AI automatically assigns the correct dimension values based on your rules.
YOUR Data, YOUR Drive
Unlike Microsoft's solution, your expense data stays in YOUR Google Drive. You maintain complete control and ownership. CASA Tier 2 certified security.
Multi-Company Dashboard
Manage all your Business Central companies from one dashboard. No more constant switching. Each company has its own GL and dimension mappings.
5-Minute Processing
Process hundreds of expenses in minutes. What took hours of manual entry now takes one click. Perfect CSV export ready for Business Central import.
How ExpenseBot Works with Business Central (5 Minutes Total)
Sign Up with Google
30-second signup using your Google Workspace account. No forms, no passwords.
Upload GL Structure
Export Chart of Accounts from Business Central, upload to ExpenseBot. One time per company.
Configure Dimensions
Set up your dimension codes - departments, cost centers, jobs. Takes 2 minutes.
AI Maps Everything
Every expense automatically mapped to correct GL account and dimension values.
Export to Business Central
Click export, get perfect CSV file formatted for Business Central import.
Save 10+ Hours
Reclaim billable hours. What took 3+ hours per company now takes 5 minutes.
ExpenseBot vs Business Central Native
What Business Central Users Are Saying
"We're a professional services firm with complex job costing requirements. ExpenseBot's AI perfectly assigns expenses to the right jobs and dimensions every time. The multi-company dashboard is a game-changer - we manage 12 entities from one screen. Being free for our accounting team is just incredible."
"Before ExpenseBot, expense entry in Business Central was our biggest time drain. Now the AI handles all the GL coding and dimension assignments automatically. What took our team 15 hours per month now takes 1 hour. Plus keeping data in Google Drive simplified our compliance."
"The dimension support is perfect. We have departments, cost centers, and project codes - ExpenseBot maps everything correctly without any manual intervention. Our Business Central consultant was amazed at how seamless the integration is."
The Numbers Tell the Story
Frequently Asked Questions
How is ExpenseBot different from native Business Central expense management?
ExpenseBot is completely FREE for accountants (Business Central charges per user), uses AI to automatically map to GL accounts and dimensions (vs manual entry), keeps data in YOUR Google Drive (vs Microsoft servers), and processes expenses 85% faster with bulk operations.
Is ExpenseBot really free for Business Central accountants?
Yes, 100% free forever for accountants and bookkeepers. Unlimited clients, all features. We make money when your clients upgrade their accounts, but accountant access is always free.
How does the Business Central GL mapping work?
Upload your Chart of Accounts from Business Central once per client. Our AI automatically maps every expense to the correct GL account, dimensions, and job codes. Export creates a perfect file for Business Central import.
Does ExpenseBot support Business Central dimensions?
Yes! Full support for all Business Central dimensions including departments, cost centers, projects, and custom dimensions. AI automatically assigns the correct dimension values based on your rules.
Can I manage multiple Business Central companies?
Yes! Each company has their own GL mapping and dimension structure. Switch between companies instantly in your dashboard. Each export uses the correct configuration for that specific company.
Join 100+ Business Central Firms Saving 10+ Hours Monthly
💼 100% FREE for Business Central accountants forever
Stop wasting time on manual GL coding and dimension assignments. Let AI handle the complexity while you focus on high-value advisory services. Perfect for professional services firms with complex job costing and multi-company structures.
✓ Free for accountants forever • ✓ Unlimited companies • ✓ Perfect Business Central integration • ✓ Your data in YOUR Drive