π Accountants: Use Everything FREE Forever
No trial. No limits. Just share with your clients and everyone wins.
Still Drowning in Client Receipts?
We know that face. The "another shoebox of receipts" panic. The "month-end is tomorrow" dread. ExpenseBot ends the chaos - AI processes everything instantly, exports perfectly to QuickBooks, Sage, Xero, or ANY accounting software. Just click "Export" and watch the magic: AI codes to your exact GL structure automatically. QuickBooks? Direct API sync. Everything else? Perfect import files ready in seconds.
π NEW: Sage 50 Canada Integration! - Join Canadian accounting firms saving hours with seamless Sage 50 exports
π Works with ALL Major Accounting Platforms - QuickBooks β’ Sage 50 (Canada & USA) β’ Xero β’ NetSuite β’ Zoho Books β’ FreshBooks β’ Business Central
The Magic: It Just Works (Really!)
β¨ QuickBooks Users
Click "Export to QuickBooks" β Run the wizard β Done. Direct API integration means bills appear instantly in QBO. No CSV files, no manual import. It's literally 3 clicks.
β¨ Sage/Xero/Others
Click "Export" β Get perfectly formatted file β Import. AI has already mapped every expense to YOUR exact GL codes. No manual coding. Takes under 30 seconds.
β¨ The GL Magic
Upload Chart of Accounts once per client. That's it. AI learns your GL structure and maps everything automatically at export. Your clients never see GL codes. You never manually code. It just works.
Translation: Your clients snap receipts. You click export. Everything flows perfectly into your accounting software with zero manual work.
The Deal: You Win. Your Clients Win. We Win.
Free for Accountants. Forever. Here's Why:
Simple Math: Happy Accountants = More Clients for Everyone
π You Get:
- β Save 10+ hours monthly
- β All features, unlimited clients
- β Export to any accounting software
- β Zero cost, no catch
π₯ Your Clients Get:
- β Dead-simple expense tracking
- β No more shoebox receipts
- β 60-day free trial
- β Happy accountant (you!)
The Only Ask: Share ExpenseBot with your clients. When they love it (and they will), everyone wins. You save time, they save headaches, we grow. That's it. That's the deal.
Finally - One Solution for ALL Your Accounting Software!
Your Clients Submit Expenses β You Export to ANY Platform
Whether you use QuickBooks, Sage 50, Xero, or any major accounting software - ExpenseBot seamlessly exports client expenses with perfect formatting. No more manual data entry. No more software limitations. Just clean, organized data flowing exactly where you need it.
One Expense Solution - Every Accounting Platform
ExpenseBot is an expense management solution that works with every major accounting platform. Your clients submit expenses once, and you export to any software - QuickBooks, Sage 50 Canada, Sage 50 US, Xero, NetSuite, Zoho Books, FreshBooks, or Business Central. Finally, a solution that adapts to YOUR workflow, not the other way around.
ExpenseBot vs. Traditional Expense Solutions
Need more detailed comparisons? View all ExpenseBot comparisons β | Tired of SAP Concur complexity? β
Seamless Integration with Your Accounting Software
FREE for Accountants
Yes, really free! Full access to every feature, unlimited clients, all exports. Just share ExpenseBot with your clients and everyone wins!
QuickBooks (US & Canada)
Direct API integration creates Bills automatically. Featured in QuickBooks App Store. One-click sync with vendor matching and proper categorization. Learn more β
Sage 50 Canada
NEW! The ONLY solution that auto-maps to Sage 50 GL codes! No more manual matching - AI handles vendor codes, tax rates, and GL mapping automatically. What took hours now takes seconds. Learn more β
Sage 50 US (Peachtree)
Seamless integration with Sage 50 US editions. Automatic vendor creation, multi-state tax handling, and expense categorization. Learn more β
Sage Intacct
Cloud-native integration with 3 export formats. YOUR data stays in YOUR Drive. Perfect for mid-market and enterprise. Dimensions and custom fields supported. Learn more β
Xero
Export bills and expenses with full attachment support. Automatic tax rate detection and account mapping. Works globally with any Xero region. Learn more β
FreshBooks
Perfect for agencies and consultants. One-click expense imports with receipt attachments. Automatic project and client matching. Learn more β
Zoho Books
Direct export with attachment support. Automatic GST/VAT handling for multi-jurisdiction firms. Multi-currency support included. Learn more β
NetSuite
Enterprise-ready exports with custom field mapping. Support for complex approval workflows and multi-entity structures. Learn more β
π― The GL Mapping Breakthrough
Before ExpenseBot: Manually match every expense to GL codes. Hours of tedious work. Different rules for each client. Different formats for each software.
With ExpenseBot: Upload each client's Chart of Accounts once. AI automatically maps expenses to the right GL codes - whether Client A uses QuickBooks with a 4-digit CoA or Client B uses Sage 50 with a 6-digit system.
One Dashboard to Rule Them All: Manage all clients from YOUR single dashboard. See everyone's expenses, approve batches, export to their specific accounting software - all in one place. Your clients get a simple interface. You get total control. AI handles the complexity.
π¨π¦ Canadian Accounting Firms Rejoice!
With our new Sage 50 Canada integration, Canadian firms are saving hours every week. Automatic PST/GST/HST handling, proper vendor formatting, and seamless exports. Plus full support for QuickBooks Canada, Xero, and FreshBooks. Finally, expense management built for Canadian accounting!
Switching from enterprise expense tools? See why firms are leaving SAP Concur β
Why Accounting Firms Choose ExpenseBot
Universal Export Engine
One expense solution that exports to ALL major accounting platforms. No more forcing clients to use different tools for different software.
One Dashboard, All Clients
Stop juggling multiple logins. Your AI-powered dashboard shows all client expenses across all platforms. Approve Client A's QuickBooks export, Client B's Sage 50 batch, and Client C's Xero upload - all from one screen. Simple for you, seamless for clients.
AI-Powered Processing
Every receipt is parsed automatically - total, tax, vendor, category. Your clients can't mess it up because AI does the work.
Software-Specific Formatting
Each export is perfectly formatted for your accounting software. Right fields, right format, right taxonomy - every time.
Per-Client GL Mapping
Standardized GL mapping templates per clientβzero drift. Every line in exports links to the underlying receipt in Drive. One-click exports with proper tax lines and audit trail.
Linked Evidence
Every export line links directly to the source receipt/report in Drive. Complete audit trail with attachments. Works with any accounting software's attachment system.
Zero Account Setup for You
Review and approve with any email address β no ExpenseBot account required. Secure links, full audit trail.
Audit-Ready Compliance
Every transaction linked to original receipts. Works with any accounting software's attachment system. Complete audit trail.
How It Works - Any Software
Clients Submit Expenses
Clients snap photos, forward emails, or upload PDFs. ExpenseBot's AI extracts all the details automatically. No manual entry, no mistakes.
You Review & Approve
Click the link in your email to review. See all expenses with receipts, add comments, request clarifications. Approve with one click.
Export to YOUR Software
Choose your accounting platform and export. ExpenseBot formats everything perfectly - whether it's QuickBooks, Sage 50, Xero, or any other platform. Direct API integration or file import - your choice.
Export Options by Platform:
The Game-Changer: Automatic GL Mapping
Tired of SAP Concur's complex GL mapping? See the difference β
Here's what makes ExpenseBot different:
- Upload Chart of Accounts: One-time setup per client (30 seconds)
- AI Learns Your Mapping: Our AI learns how you categorize expenses
- Perfect GL Codes Every Time: Every expense auto-mapped to the right account
- Works with ALL Systems: Sage 50, QuickBooks, Xero, NetSuite - we speak their language
This isn't basic categorization. This is intelligent GL mapping that understands YOUR specific Chart of Accounts. Meals map to 5420-Entertainment. Vehicle expenses to 5310-Auto. Office supplies to 5060-Supplies. Automatically. Every time. For every client.
What Accounting Firms Are Saying
"The Sage 50 Canada integration is a game-changer! We've been waiting years for proper expense management that works with Sage. ExpenseBot nailed it - perfect formatting, tax codes work correctly, and our clients love how easy it is. Saving us 10+ hours per week!"
"We have clients on QuickBooks, Xero, and Sage. Before ExpenseBot, we needed different expense tools for each. Now everyone uses the same system and we export to whatever they need. It's brilliant!"
π How Does ExpenseBot Compare?
Many of your clients are probably using outdated, complex expense systems. Show them a better way.
Share these comparisons with clients to help them understand the benefits of switching to ExpenseBot.
Save Hours Every Month
See ExpenseBot in Action
How it works for Accountant & Bookkeepers
Client Experience Demo
π― Also Serve RIA Clients?
Specialized Compliance Tools for Investment Advisers
If you're a fractional CFO working with Registered Investment Advisers, private equity firms, or hedge funds, ExpenseBot offers specialized features that go beyond standard expense tracking:
AI-Powered Form ADV Compliance
- Auto-retrieve Form ADV from SEC: Just enter the firm name
- Fund vs. Adviser allocation: AI determines proper expense allocation with citations
- SEC-defensible decisions: Every allocation includes Form ADV references
- Vendor contract matching: Track renewals and ensure compliance
- Bulk invoice processing: Handle hundreds of invoices at once
"The Form ADV integration is genius. It makes allocation decisions just like our CFO would - but 100x faster and with perfect consistency."
- Chief Compliance Officer, $3B Private Equity Fund
Perfect for: RIAs β’ Private Equity β’ Hedge Funds β’ Venture Capital β’ Real Estate Funds
Frequently Asked Questions
Is ExpenseBot really free for accountants?
Yes, completely free forever for accountants and bookkeepers. Unlimited clients, all features, all exports. No credit card required. We grow when your clients love the service and upgrade their accounts.
Which accounting software does ExpenseBot support?
ExpenseBot exports to QuickBooks (US & Canada), Sage 50 (US & Canada), Xero, NetSuite, Zoho Books, FreshBooks, Business Central, and any system that accepts CSV imports. Each export is perfectly formatted for that specific software.
How does the GL code mapping work?
Upload each client's Chart of Accounts once. Our AI automatically maps every expense to the correct GL code. Works with any accounting software's GL structure. No manual mapping needed.
Can I manage multiple clients from one dashboard?
Yes! Manage unlimited clients from your single dashboard. Each client has their own GL mapping and settings. Switch between clients instantly. Export to different accounting software for each client.
Do I need an account to review client expenses?
No! Review and approve expenses with any email address - no ExpenseBot account required. Clients share secure links, you review and approve, then export to your accounting software.
Start Using ExpenseBot FREE β Forever!
π Accountants: Full access, all features, completely free!
Save hours every week with AI-powered expense processing. Works perfectly with QuickBooks, Sage 50, Xero, and every major accounting platform. No credit card. No hidden fees. Just invite your clients!
β Free for accountants forever β’ β Your clients get 60-day trials β’ β Volume discounts for firms